Several people need different views or permissions
The process behaves like a multi-user application even though everybody is working through one workbook.
Solution · Excel to Power Apps
When the spreadsheet is doing the job of an application, redesign the process—not just the file.
Excel is excellent for analysis and flexible calculation. It becomes harder to operate when many people use the same workbook as a workflow, status tracker, form, database and approval system. Aeleno helps identify which parts should stay in Excel and which are better served by Power Apps, Power Automate and structured Microsoft 365 data.
Common signals
The spreadsheet may have outgrown its role when…
Copies and versions keep multiplying
Files move through inboxes or folders and users spend time reconciling which state is current.
Rules live in instructions and memory
Correct data entry depends on people remembering conventions instead of the interface guiding them.
Work needs to happen on mobile
The people capturing information are in the field, on a production floor or away from a desktop.
Migration approach
Do not reproduce the workbook screen by screen
Map the process
Separate the workflow, data, calculations, reporting and exceptions before choosing what to replace.
Keep Excel where it is still the right tool
Analysis and flexible modelling may remain in Excel even if operational capture moves elsewhere.
Design around roles and tasks
Power Apps should simplify what each user needs to do rather than exposing the entire data structure.
Automate handoffs selectively
Use Power Automate for approvals, reminders, documents or recurring coordination only where it removes real work.
Architecture
SharePoint, Lists or Dataverse should follow the process
The right data layer depends on relationships, scale, permissions, audit requirements, integration needs and licensing. A lightweight SharePoint/List-backed app can be entirely appropriate; more complex processes may justify Dataverse or premium capabilities.
Related services
See delivered work
Have this problem in a different form?
Show us how the work happens today. The solution should follow your real process rather than a generic template.